This position is responsible for the recording of all revenue generating functions of The Florida Aquarium, including but not limited to maintaining accounts receivable subledger, including all invoicing, reconciliation with the general ledger, and collection efforts with customers. Additional receivable functions include grant tracking, recording Blackbaud Altru POS revenue, consignment ticket accounting, campus partner revenue, and pledges receivable.
Essential Position Functions
- Records admissions revenue from Altru point-of-sale system
- Processes remote check deposits and posts to the general ledger on a daily basis
- Maintains restricted accounts and grant accounting, including invoicing based on contract terms
- Assists the Director of Grants with reporting as needed and other grant-related activities
- Posts pledges receivable to the general ledger and recognizes pledges as they are received
- Prepares monthly invoices for 3rd party partners, including campus partners
- Records monthly consignment ticket revenue
- Reviews banking activity and posts cash receipts
- Recognizes deferred revenue on a monthly basis
- Reconciles receivable general ledger accounts monthly
- Researches and processes chargebacks
- Delivers extraordinary customer service to all aquarium guests and internal customers.
Secondary Functions
- Serves as backup support for accounts payable and cash control
- Performs other duties assigned or required.
Qualifications and Technical Skills
- Two-year degree in finance, accounting or equivalent work experience
- Experience working for a not for profit, specifically with federal grants, is a plus
- Microsoft Dynamics GP or other accounting software experience is a plus
- Knowledge of Blackbaud’s Altru POS system is a plus
- Knowledge of Microsoft Office software
- Extensive knowledge of Microsoft Excel required
- Ability to multi-task several projects at once
Competencies:
- Customer Service Orientation — Listening and understanding the customer (both internal and external) and anticipating and evaluating the customer’s needs; making the customer’s satisfaction a high priority in all areas of responsibility.
- Teamwork — Support, facilitate, and participate in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.
- Communication (oral and written) — Effectively expressing ideas verbally and non-verbally and actively listening to individuals and groups; preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, through memoranda, letters, reports, and other documents.
- Leadership — Effective and appropriate use of interpersonal skills to motivate individuals toward the accomplishment of goals; co-creating and communicating a clear vision through emphasis on the organization’s mission, individual and team goals, systems and rewards.
- Professional/Technical Knowledge and Competency — Remains current on developments in the field within and outside the organization; maintains proficiencies
- Analysis — Obtaining relevant information and identifying key issues and relationships from a base of information; comparing data from different sources (both interactive and written); defining underlying problems or opportunities and recognizing trends; defining and structuring functions and teams based on key strategies and goals.
- Planning and Organization — Establishing a course of action with specific long-range goals for the aquarium; setting priorities among competing requirements and allocating resources in the most efficient and effective way; developing contingency plans that anticipate changes in the work environment.
Physical Requirements:
- Sitting (7 hours per day)
- Bending/Stooping /Squatting — Occasionally
- Lifting (up to 50 lbs.) — Occasionally
- Typing on a computer keyboard
- Viewing a computer screen for extended periods
- Excellent vision for proofing and detail work
- Coping with demands (stresses that are associated with the job and/or the work environment) so that acceptable levels of performance and overall contribution are maintained
- Flexibility in working weekends and evenings
Perks
- Medical,
- Dental,
- Vision,
- EAP,
- Memberships,
- and more!
