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Aquarium Project Coordinator

John Ball Zoo
Grand Rapids, United States Posted: May 08, 2024

The Project Coordinator will be responsible for providing administrative and technical support for the John Ball Zoo’s Aquarium team. They will coordinate tasks and provide professional administrative support for one or more project teams.  There are a variety of tasks related to project plans, tracking project progress, preparing reports, identifying interdependencies, and ensuring that the work is completed as needed.  They will facilitate collaboration and communication ensuring that all duties are completed accurately, on time and with the highest quality.

  • This position will provide a wide variety of administrative tasks that facilitate and support the aquarium team’s ability to effectively lead the projects development. Maintain detailed paper and electronic filing systems, including subcontractors, PO’s, contract logs, drawing lists, tracking documents, project expenses, schedules, contact lists, and more.
  • This position will manage requests and queries while fostering positive relationships for and with stakeholders. Create and prepare documents, reports, presentations, correspondence, briefs, and contracts to support the advancement of the project, all while researching, collecting, and analyzing project data.
Experience Required
  • This position requires project coordination/management experience.
  • Public aquarium experience preferred.
  • This position will require knowledge of the A/E/C industry and commonly used terms, as well as the ability to manage multiple, simultaneous, and competing priorities relative to project needs and success with limited direction and oversight.
  • Excellent writing, editing, and communication skills.
  • An associates or bachelors degree in a related field, or equivalent experience with work as a project administrator, project coordinator, project manager, or similar role, are preferred.
Further Comments
  • $55,000 - $65,000 per year
  • We offer incredibly competitive benefits.
This includes: 
  • Three medical plan options including HSA-eligible plan 
  • Employer paid Short-term and long-term disability 
  • Employer paid Life Insurance and voluntary buy-up coverage for family members 
  • Employer Paid Employee Assistance Program 
  • Dental & vision for employee & family
  • 12 full weeks of paid parental leave after one year of employment 
  • Daily zoo walks
  • YMCA gym discounts
  • Medical and dependent care flex spending accounts 
  • Wellness plan and healthy living reimbursement 
  • We offer 6 days of personal time, generous vacation time, and 11 paid Holidays each year 
  • 401(k) with a 4% match and 3% employer contribution
  • Zoo discounts including employee-only zoo experiences 
  • Tuition reimbursement after 1 year of employment 
  • Additional medical benefits to meet you and your family's needs, 
  • A FREE Premium Zoo membership for you and your family.

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