Coordinator, Human Resources - Entry Level

Position Title:         Human Resources Coordinator - Entry level

Department:           Human Resources       

Classification:         Non – Exempt / Full Time

Employee Type:     TSN - Team Spec FT Nexe

Direct Report:         Manager, Human Resources

Position Summary:

The HR Coordinator is an entry level position and will assist with the administration of the day-to-day operations of the human resources functions and duties. The HR Coordinator contributes to the accomplishment of HR practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment and the recruitment and ongoing development of a superior workforce. The HR Coordinator helps with the implementation of services, policies, and programs through HR staff and is the main support for the full HR operation.

Responsibilities:

     HR Administrative Support

1. Greet staff as they enter the HR space and direct them to the appropriate HR team member for assistance (i.e., benefits questions, employee relations, etc.).
2. Maintaining employee files and the HR filing system. Will also be responsible for quarterly file audits.
3. Provides administrative support to VP of HR, and assists VP with special projects as needed to include creating presentations, etc.
4. As directed, acts as liaison with other departments and can handle confidential and non-routine information and policies when necessary.
5. Ability to type and design general correspondences, memos, charts, tables, graphs, plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.
6. Manage records maintenance of the department. Tasks include but are not limited to, scanning documents, producing, and copying, compiling, and submitting documentation where needed.
7. Monitors and maintains HR standard operating procedure manual. Responsible for accuracy and keeping final copy updated. Types out new procedures in existing formats as directed.
8. Compiles and distributes notes for HR meetings as provided by the HR Manager.
9. Keep track of regulatory changes and make recommendations as appropriate (i.e., revisions/updates to the I-9, G-4, W-4, etc.).
10. Conducts verification of employment.
11. Maintain and order office and other departmental supplies and inventories, make purchases as requested by staff.

Onboarding/Recruitment

1. Streamlines and oversees the entire onboarding process for all new hires and sets them up for success on their first day.
2. Serves as point of contact for new hire orientation and communicates with all teams in preparation for all new hires. (Verifies completion of paperwork and signatures, making sure the I-9 documentation is accurate, etc.). Will also be responsible for the E-Verify and date entry of new hire demographic information in the HRIS system.
3. Leads HR portion of New Hire Orientation.
4. Assists with the part-time recruiting and hiring process, including but not limited to creating job offers, posting job openings, reviewing resumes, conducting telephone, in-person interviews, and Exit Interviews.
5. Provides administrative support in the completion of PAFs as needed, for onboarding to transfers/promotions to offboarding, and ensures all paperwork is complete for payroll processing.

Benefits

1. Serves a back-up support to the Senior Benefits Specialist by assisting with employee benefit issues related to open enrollment, benefit enrollment and termination, troubleshooting employee benefits issues and the customer service aspect of the benefits oversight. Running reports through UltiPro to assist with reconciling invoices and benefits.
2. Run reports in UltiPro to support and assist with invoice reconciliation and benefits administration.
3. Assists departments with dive physicals, background screens for transport, and CDL holders. (HR Jr. Generalist and Sr. Benefits Specialist are backup)
4. Set up Lunch & Learns sessions for 401 (k), Open Enrollment, Legal Shield, etc., with assistance from Sr. Benefits Specialist.

Miscellaneous

1. Protect confidential and proprietary organizational information.
2. Assist/Lead HR special projects as requested by Leadership.
3. Attend departmental and organizational meetings as required.
4. Maintain Fishnet 2.0, The Reef, HR Agent, etc.
5. Performs other HR duties as assigned.

Physical Demands & Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Commitment:

I commit to Georgia Aquarium, Inc. to be a part of the following:

Mission: Georgia Aquarium is a nonprofit committed to inspiring awareness and preservation of our ocean and Aquatic animals worldwide.

Vision:  To be the Premier Aquarium in the World for Science, Entertainment, Education and Conservation.

Values: Respect, Teamwork, Integrity, Innovation, Leadership, Excellence, Appreciation & Inclusion