The Executive Business Assistant (EBA) to the Senior Vice President of Operations (SVP) at Loveland Living Planet Aquarium provides comprehensive executive and operational support. This role combines administrative, project management, and strategic assistance, ensuring the SVP’s priorities align with the organization’s mission and goals. The EBA acts as a liaison with internal and external stakeholders, contributes to organizational efficiency, and assists in driving key initiatives.
Essential Duties and Responsibilities:
- Manage the SVP’s calendar, schedule appointments, and coordinate travel arrangements.
- Prepare materials for meetings, including agendas, presentations, and follow-up reports.
- Act as a primary point of contact between the SVP and internal/external stakeholders.
- Maintain confidentiality and professionalism when handling sensitive information.
- Proactively anticipate the SVP’s needs, identifying and resolving potential challenges.
- Assist in planning, executing, and tracking operational projects across departments.
- Monitor project progress, identify issues, and report updates to the SVP.
- Collaborate with cross-functional teams to align efforts with organizational priorities.
- Provide insights and recommendations based on data analysis to support decision-making.
- Analyze organizational performance metrics and provide actionable insights.
- Support the tracking and reporting of Key Performance Indicators (KPIs) to measure success and drive improvement.
- Develop and present strategic reports to inform the SVP’s decision-making.
- Build and maintain strong relationships with internal teams, external partners, and stakeholders.
- Coordinate and facilitate team meetings and events to foster collaboration.
- Organize and maintain accurate records, files, and documentation.
- Handle correspondence, prioritizing urgent matters and ensuring timely responses.
- Conduct research and provide strategic briefings to support organizational initiatives.
- Perform additional administrative tasks and ad hoc projects as needed.
Qualifications:
- Bachelor’s degree in Business Administration, Operations, or a related field (or equivalent experience).
- 5+ years of experience providing executive support, with exposure to project management.
- Proficiency in Microsoft Office Suite and project management tools.
- Demonstrated analytical skills, with the ability to synthesize data into actionable recommendations.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Passion for nature, education, and Loveland Living Planet Aquarium’s mission.
Key Competencies and Attributes:
Strategic Thinker:
- Proactively identifies opportunities for organizational improvement.
Collaborative Partner:
- Builds relationships across teams and fosters a culture of inclusion.
Detail-Oriented:
- Ensures accuracy in all tasks while juggling competing priorities.
Adaptable:
- Thrives in dynamic environments, responding effectively to changing needs.
- While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned.
- It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time.
- The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate.
- The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
- The Living Planet Aquarium is proud to be an equal opportunity employer committed to creating an inclusive environment for all.
- We do not discriminate on the basis of age, race, color, ethnicity, national origin, ancestry, creed, religion, gender, gender identity or expression, sexual orientation, citizenship, physical or mental disability, medical condition, genetic information, marital status, veteran status, or military status.
- The Living Planet Aquarium is committed to ensuring individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process.
- Should you require accommodations, please contact accommodation@livingplanetaquarium.org.
