Staff Accountant

Loveland Living Planet Aquarium (LLPA) is a 501 (c)(3) non-profit organization that provides the community with countless educational opportunities to understand and respect our precious Earth and its living ecosystems, from the Utah deserts and mountains to rain forest habitats, and the planet’s vast oceans. Working at The Living Planet Aquarium is more than just a job, it is purposedriven work. We need exceptionally talented and hardworking team members to join us on our mission of inspiring people to explore, discover, and learn about Earth’s diverse ecosystems. We offer competitive compensation and benefits packages including medical, dental, life insurance, disability, flexible spending account, 401(k) with match, PTO, Holiday Pay, New Child Leave, Aquarium Memberships and passes, and much more.

The Staff Accountant is responsible for assisting in various accounting and financial tasks to ensure the accurate recording of financial transactions and the maintenance of financial records. They work closely with the finance team and other departments to support financial operations and compliance.

Qualifications: 

• Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent
• 3+ years of relevant experience 

Critical Skills/Competencies: 

• Strong understanding of accounting principles and financial regulations
• Excellent attention to detail and organizational skills
• Significant knowledge of payroll administration, including state and federal regulations
• Effective communication and interpersonal skills
• Strong analytical thinking and problem-solving skills
• Proficiency in using accounting software and Microsoft Excel

Essential Duties and Responsibilities: 

• Process semi-monthly payroll, which includes verifying that all pay rates, timecards, and benefit elections have been correctly documented and approved
• Reconcile employee withholding deductions against benefit provider invoices
• Process funding for FSA and HSA deductions
• Reconcile PTO accrual balances
• Record all payroll journal entries
• Act as primary accounts payable contact and coordinate the establishment of new vendor accounts
• Monitor and manage accounts payable and accounts receivable, including invoicing, tracking payments, and following up on overdue accounts
• Facilitate weekly check run
• Reconcile credit card statements and various payroll balance sheet accounts to ensure accuracy and to identify discrepancies
• Record all donations and payments and ensure all backup documentation has been provided
• Provide charitable acknowledgment receipts of donation to all donors
• Process and record all approved comp, charitable donation and trade ticket requests
• Assist the Controller in Form 990 preparation
• Manage annual 401(k) audit process including interfacing with external audit firm
• Review Form 5500 for accuracy prior to filing
• Manage annual 1099-MISC and 1099-NEC creating and filing
• Responsible for payroll HRIS year-end reconciliations including W-2 generation
• Assist with the maintenance of office equipment and manage office supply inventory and purchasing
• Responsible for adherence of the document retention policy
• Supervise the Accounting Assistant
• Act as a back up to the Controller for various tasks
• Other duties as assigned

The Living Planet Aquarium is proud to be an equal opportunity employer committed to creating an inclusive environment for all. We do not discriminate on the basis of age, race, color, ethnicity, national origin, ancestry, creed, religion, gender, gender identity or expression, sexual orientation, citizenship, physical or mental disability, medical condition, genetic information, marital status, veteran status, or military status. The Living Planet Aquarium is committed to ensuring individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process.

Depending on the volume of interests and submissions, we will only be contacting applicants who meet all of the minimum requirements listed in the job posting. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. Loveland Living Planet Aquarium will retain your application materials for one year and may contact you regarding future opportunities.